PMI Northern Utah Chapter Bylaws

    Prepared By: Board of Directors
    Date of Publication: 02/27/2017

    Table of Contents

    ARTICLE I – NAME, LEGAL REQUIREMENTS AND OFFICES

    ARTICLE II – RELATIONSHIP TO PMI

    ARTICLE III – PURPOSE AND LIMITATIONS

    ARTICLE IV – MEMBERSHIP

    ARTICLE V – BOARD OF DIRECTORS

    ARTICLE VI – NOMINATIONS AND ELECTIONS

    ARTICLE VII - COMMITTEES

    ARTICLE VIII - FINANCE

    ARTICLE IX – MEETINGS OF THE MEMBERSHIP

    ARTICLE X – INUREMENT AND CONFLICT OF INTEREST

    ARTICLE XI - INDEMNIFICATION

    ARTICLE XII - AMENDMENTS

    ARTICLE XIII – POLICY MANUAL

    ARTICLE XIV - DISSOLUTION

    ARTICLE XV - ADDENDUMS

    ARTICLE I – NAME, LEGAL REQUIREMENTS AND OFFICES

    1. Name/Non-Profit Incorporation

    This organization shall be called the Project Management Institute, PMI Northern Utah Chapter (hereinafter referred to as “PMINUC”). This organization is a Chapter chartered by the Project Management Institute, Inc. (hereinafter “PMI®”) and separately incorporated as a non-profit, tax-exempt corporation (or equivalent) organized under the laws of State of Utah in the United States of America. All Chapters formed within the United States must be incorporated as 501(c)6 organization.

    1. Legal Requirements

    The PMI Northern Utah Chapter shall meet all legal requirements in the jurisdiction(s) in which the PMI Northern Utah Chapter conducts business or is incorporated/registered.

    1. Offices

    Principal Office: The principal office of the PMI Northern Utah Chapter shall be located in Salt Lake City, Utah in the state of Utah, in the United States of America.

    Other Offices: The PMINUC may have other offices such as Branch offices as designated by the PMI Northern Utah Chapter Board of Directors.

    ARTICLE II – RELATIONSHIP TO PMI

    1. The PMINUC is responsible to the duly elected PMI® Board of Directors and is subject to all PMI® policies, procedures, rules and directives lawfully adopted.
    2. The Bylaws of the PMINUC may not conflict with the current PMI’s Bylaws and all policies, procedures, rules or directives established or authorized by PMI as well as with the PMINUC’s Charter with PMI.
    3. The terms of the Charter executed between the PMINUC and PMI®, including all restrictions and prohibitions, shall take precedence over these Bylaws and other authority granted hereunder and in the event of a conflict between the terms of the Charter and the terms of these Bylaws, the PMINUC shall be governed by and adhere to the terms of the Charter.

    ARTICLE III – PURPOSE AND LIMITATIONS

    1. The Purpose of the PMINUC
    2. General Purpose

    The PMINUC has been founded as non-profit, tax-exempt corporation (or equivalent) chartered by PMI®, and is dedicated to advancing the practice, science, and profession of project management in a conscious and proactive manner.

      3.  Specific Purpose

    Consistent with the terms of the Charter executed between the PMINUC and PMI and these Bylaws, the purposes of the PMINUC shall include the following:

    1) Foster professionalism in the management of projects.

    2) Identify and promote the fundamentals of project management and advance the body of knowledge for managing projects successfully.

    3) Provide a recognized forum for free exchange of ideas, applications, and solutions to project management challenges.

    4) Stimulate the application of project management to the benefit of industry and the public.

    5) Collaborate with universities and other educational institutions to encourage education and career development at all levels in project management.

    6) Disseminate information regarding developments in project management with chapter’s area of operation.

    7) Develop a growing and committed membership of local project management professionals through an on-going recruiting plan and providing benefits to our members.

    8) Promote professional project management principles, processes, and techniques with local businesses, governments, universities, professional associations, and non-profit charities.

      4.   Limitations of the PMINUC

    A. General Limitations

    1) The purposes and activities of the PMINUC shall be subject to limitations set forth in the charter agreement, these Bylaws, and conducted consistently with PMINUC Articles of Incorporation.

    2) The membership database and listings provided by PMI to the PMINUC may not be used for commercial purposes and may be used only for non-profit purposes directly related to the business of the PMINUC, consistent with PMI policies and all applicable laws and regulations, including but not limited to those law and regulations pertaining to privacy and use of personal information.

    3) The officers and directors of the PMINUC shall be solely accountable for the planning and operations of the Chapter, and shall perform their duties in accordance with the Chapter’s governing documents; its Charter Agreement; PMI’s Bylaws, policies, practices, procedures, and rules; and applicable law.

    ARTICLE IV – MEMBERSHIP

    1.   General Membership Provisions

    A. Membership in the PMINUC requires membership in PMI®. The PMINUC shall not accept as members any individuals who have not been accepted as PMI® members. Membership in this organization is voluntary and shall be open to any eligible person interested in furthering the purposes of the organization. Membership shall be open to all eligible persons without regard to race, creed, color, age, sex, marital status, national origin, religion, or physical or mental disability.

    B. Members shall be governed by and abide by the PMI Bylaws and by the bylaws of the PMINUC and all policies, procedures, rules and directives lawfully made thereunder, including but not limited to the PMI Code of Conduct.

    C. All members shall pay the required PMI and PMINUC membership dues to PMI and in the event that a member resigns or their membership is revoked for just cause, membership dues shall not be refunded by PMI or the PMINUC.

    D. Membership in the PMINUC shall terminate upon the member’s resignation, failure to pay dues or expulsion from membership for just cause.

    E. Members who fail to pay the required dues when due shall be delinquent for a period of one (1) month and their names removed from the official membership list of the PMINUC. A delinquent member may be reinstated by payment in full of all unpaid dues for PMI and the PMINUC to PMI within such one-month delinquent period.

    F. Upon termination of membership in the PMINUC, the member shall forfeit any and all rights and privileges of membership.

    G. To qualify for student membership in the Chapter, an individual shall be registered as an undergraduate or graduate student in an accredited educational institution. In order to qualify as a student member, the individual must also be registered as PMI® Student member.

    H. All PMINUC members including student members are eligible to vote and hold office in the PMINUC.

       I.   The membership database and listings provided by PMI to PMINUC may not be used for commercial purposes and shall be used only for non-profit purposes directly related to the business of PMINUC, consistent with PMI® policies.

       2.   Classes and Categories of Members
              1)  The PMINUC shall not create its own membership categories.
              2)  PMINUC membership categories shall be consistent with PMI® membership categories.

     ARTICLE V – BOARD OF DIRECTORS

    1.   The PMINUC shall be governed by a Board of Directors (Board). The Board shall be responsible for carrying out the purposes and objectives of the non-profit corporation (or equivalent).

    2.   The Board shall consist of the officers of the PMINUC elected by the membership and shall be members in good standing of PMI and of the PMINUC.

    1. The PMINUC shall have 3-14 elected officers to serve in the following Board positions.
    • President

    • President-Elect

    • Past President (Non-Voting) (Non- Elected)

    • Secretary

    • Executive Vice President Professional Development

    • Vice President Programs

    • Vice President Public Relations

    • Vice President Community Outreach

    • Vice President Member Services

    • Executive Vice President Operations

    • Vice President Communication/Technology

    • Vice President Finance

    • Vice President Governance

    • Vice President Membership

    • Vice President Volunteers

    • Managing Director Satellites (Non-Voting) ( Non-Elected) Future need if/when satellites locations are developed

     3.   The voting members of the Board shall consist of the Chapter President, President-Elect, and 2 Executive Vice Presidents, Secretary and 9 Vice Presidents of the PMINUC elected by the membership and shall be members in good standing of PMI and of the PMINUC. Terms of office for the Officers shall be two years, limited to three consecutive terms in the same position, and no more than six consecutive terms on the Board in general. If there is no individual willing or able to fulfill an open position on the Board due to this limit, that expiring officer may be re-elected for an additional term by a majority vote of the PMINUC membership. These positions are staggered so that half of board are elected each year. Even Years will have 6 positions elected. Odd years will have 6 positions elected. Past President and Managing Director Satellites positions shall serve as non-voting members of the Board.

    4.   The President shall be the chief executive officer for the PMINUC and of the Board and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board. The President shall also serve as a member ex-officio with the right to participate and vote on all committees except the Nominating Committee.

    5.   The Secretary shall keep the records of all business meetings of the PMINUC and meetings of the Board.

    6.   The Vice President Finance shall oversee the management of funds for duly authorized purposes of the PMINUC.

    7.   The PMINUC Policy Manual contains the Role Descriptions of the elected officers. Changes to their Roles and Descriptions can be modified by a majority vote of the Board of Directors of the PMINUC.

    8.   The Board shall exercise all powers of the PMINUC, except as specifically prohibited by these bylaws, the PMI Bylaws and policies, its charter with PMI, and the laws of the jurisdiction in which the organization is incorporated/registered. The Board shall be authorized to adopt and publish such policies, procedures, and rules as may be necessary and consistent with these bylaws and PMI Bylaws and policies, and to exercise authority over all PMINUC business and funds.

    9.   The Board shall meet at the call of the President, or at the written request of three (3) members of the Board. A quorum shall consist of no less than one-half of the voting membership of the Board at any given time. Each voting Board Member shall be entitled to one (1) vote and may take part and vote in person or by email. At its discretion, the Board may conduct its business by teleconference, facsimile or other legally acceptable means. Meetings shall be conducted in accordance with parliamentary procedures determined by the Board.

    10. The Board shall declare an officer position to be vacant where an officer ceases to be a member in good standing of PMI or of the PMINUC by reason of non-payment of dues, or where the officer fails to attend three (3) consecutive Board meetings, or where the officer fails to attend four (4) or more Board meetings in a given year. An officer may resign by submitting written notice to the PMINUC President. Unless another time is specified in the notice or determined by the Board, the resignation shall be effective upon receipt by the Board of the written notice.

    11. An officer may be removed from office for just cause in connection with the affairs of the organization by a two-thirds (2/3) vote of the members present and in person at an official meeting of the membership, or by a two-thirds (2/3) vote of the PMINUC Board of Directors. Once an officer is removed in such a manner, that individual is ineligible for an elected position for 3 years.

    12. If any officer position becomes vacant, the Board may appoint a successor to fill the office for the unexpired portion of the term for the vacant position. In the event the PMINUC President is unable or unwilling to complete the current term of office, the Executive Vice President Professional Development shall assume the duties and office of the presiding officer for the remainder of the term. The Board may also call for a special election by the chapter membership to fill the vacant position.

    13. Past Presidents of Northern Utah form an advisory board to the Chapter. They have no voting rights on the Board, yet serve to provide advice on actions being undertaken by the Board.

    14. Roles and responsibilities of each officer are defined in the PMINUC Policy Manual.

    ARTICLE VI – NOMINATIONS AND ELECTIONS

    1.   The nomination and election of officers and directors shall be conducted annually in accordance with the requirements contained in these Bylaws, including Article IV, Section 1 and Article V, Section 2 and this Article VI. All voting members in good standing of the PMINUC shall have the right to vote in the election. Discrimination in election and nomination procedures on the basis of race, color, creed, gender, age, marital status, national origin, religion, physical or mental disability, or unlawful purpose, is prohibited.

    2.   Candidates who are elected shall take office on the first day of July following their election, and shall hold office for the duration of their terms or until their successors have been elected and qualified.

    3.   A Nominating Committee shall prepare a slate containing nominees for each Board position and shall determine the eligibility and willingness of each nominee to stand for election. Candidates for Board positions may also be nominated by petition process established by the Nominating Committee or the Board. Elections shall be conducted (a) during the annual meeting of the membership; or (b) by mail ballot to all voting members in good standing, or (c) by an electronic vote in compliance with the legal jurisdiction. The candidate who receives a majority of votes cast for each office shall be elected. Ballots shall be counted by the Nominating Committee or by tellers designated by the Board.

    4.   No current member of the Nominating Committee shall be included in the slate of nominees prepared by the Committee.

    5.   In accordance with PMI policies, practices, procedures, rules, and directives, no funds or resources of PMI or the Chapter may be used to support the election of any candidate or group of candidates for PMI, Chapter or public office. No other type of organized electioneering, communications, fund-raising or other organized activity on behalf of a candidate shall be permitted. The Chapter Nominating Committee, or other applicable body designated by the Chapter, will be the sole distributor(s) of all election materials for Chapter elected positions.

    ARTICLE VII - COMMITTEES

    1.   The Board may authorize the establishment of standing or temporary committees to advance the purposes of the organization. The Board shall establish a charter for each committee, which defines its purpose, authority, and outcomes. Committees are responsible to the Board. Committee members shall be appointed from the membership of the organization. PMINUC Officers and/or Directors can serve on the PMINUC Committees unless it specifically is restricted by the Bylaws.

    2.   Each committee shall have as its sponsor an officer of the Chapter appropriate to the purpose of the committee as determined by the Board. The Chapter President with the approval of the Board shall appoint all committee members and a chairperson for each committee. Committee members may be appointed from the membership of the organization.

    3.   Committee members are not part of the PMINUC Board.

    ARTICLE VIII - FINANCE

    1.   The tax year of the PMINUC shall be from 1 January to 31 December. Chapter Budgets are based on a fiscal year of 1 July to 30 June.

    2.   PMINUC annual membership dues shall be set by the PMINUC Board and communicated to PMI in accordance with policies and procedures established by PMI.

    3.   The PMINUC Board shall establish policies and procedures to govern the management of its finances and shall submit required tax filings to appropriate government authorities.

    4.   All dues billings, dues collections, and dues disbursements shall be performed by PMI.

    ARTICLE IX – MEETINGS OF THE MEMBERSHIP

    1.   An annual meeting of the membership shall be held at a date and location to be determined by the Board. Notice of all annual meetings shall be sent by the Board to all members at least 30 days in advance of the meeting.

    2.   Special meetings of the membership may be called by the PMINUC President, by a majority of the Board; or by petition of ten percent (10%) of the voting membership directed to the PMINUC President. Notice of all special meetings shall be sent by the Board to membership a reasonable amount of time in advance of the meeting so as to allow membership the opportunity to participate in such special meetings. The notice should indicate the time and place of the meeting and include the proposed agenda. Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.

    3.   A quorum at all annual and special meetings of the PMINUC shall be those members in good standing, present and in person or five percent (5%) of the voting membership in good standing, present and in person.

    4.   All meetings shall be conducted according to parliamentary procedures determined by the Board.

    ARTICLE X – INUREMENT AND CONFLICT OF INTEREST

    1.   No member of the PMINUC shall receive any pecuniary gain, benefit or profit, incidental or otherwise, from the activities, financial accounts, and resources of the PMINUC, except as otherwise provided in these bylaws.

    2.   No officer, director, appointed committee member, or authorized representative of the PMINUC shall receive any compensation or other tangible or financial benefit for service on the Board. However, the Board may authorize payment by the PMINUC of actual and reasonable expenses incurred by an officer, director, committee member, or authorized representative regarding attendance at Board meetings and other approved activities.

    3.   PMINUC may engage in contracts or transactions with members, elected officers or directors of the Board, appointed committee members, or authorized representatives of PMINUC and any corporation, partnership, association, or other organization in which one or more of PMINUC’s directors, officers, appointed committee members, or authorized representatives are: directors or officers, have a financial interest in, or are employed by the other organization, provided the following conditions are met:

         A. The facts regarding the relationship or interest as they relate to the contract or transaction are disclosed to the board of directors prior to commencement of any such contract or transaction;
          B. The board, in good faith, authorizes the contract or transaction by a majority vote of the directors who do not have an interest in the transaction or contract;
         C. The contract or transaction is fair to PMINUC and complies with the laws and regulations of the applicable jurisdiction in which PMINUC is incorporated or registered at the time the contract or transaction is authorized, approved or ratified by the board of directors.

    4.   All officers, directors, appointed committee members, and authorized representatives of the PMINUC shall act in an independent manner consistent with their obligations to the PMINUC and applicable law, regardless of any other affiliations, memberships, or positions.

    5.   All officers, directors, appointed committee members, and authorized representatives shall disclose any interest or affiliation they may have with any entity or individual with which the PMINUC has entered, or may enter, into contracts, agreements, or any other business transaction, and shall refrain from voting on or influencing the consideration of such matters.

    ARTICLE XI - INDEMNIFICATION

    1.   In the event that any person who is or was an officer, director, committee member, or authorized representative of the PMINUC, acting in good faith and in a manner reasonably believed to be in the best interests of the PMINUC, has been made party, or is threatened to be made a party, to any civil, criminal, administrative, or investigative action or proceeding (other than an action or proceeding by or in the right of the corporation), such representative may be indemnified against reasonable expenses and liabilities, including attorney fees, actually and reasonably incurred, judgments, fines, and amounts paid in settlement in connection with such action or proceeding, to the fullest extent permitted by the jurisdiction in which the organization is incorporated. Where the representative has been successful in defending the action, indemnification is mandatory.

    2.   Unless ordered by a court, discretionary indemnification of any representative shall be approved and granted only when consistent with the requirements of applicable law, and upon a determination that indemnification of the representative is proper in the circumstances because the representative has met the applicable standard of conduct required by law and in these bylaws.

    3.   To the extent permitted by applicable law, PMINUC may purchase and maintain liability insurance on behalf of any person who is or was a director, officer, employee, trustee, agent or authorized representative of the PMINUC, or is or was serving at the request of the PMINUC as a director, officer, employee, trustee, agent, or representative of another corporation, domestic or foreign, non-profit or for-profit, partnership, joint venture, trust or other enterprise.

    ARTICLE XII - AMENDMENTS

    1.   These bylaws may be amended by a majority vote of the voting membership in good standing, present at an annual PMINUC membership/business meeting duly called and regularly held; or by a majority vote of the voting membership in good standing, voting by mail or electronic ballot returned within thirty (30) days of the date by which members can reasonably be presumed to have received the ballot. Notice of proposed changes shall be sent in writing or other electronic means to the membership at least thirty (30) days before such meeting or vote.

    2.   Amendments may be proposed by the Board on its own initiative, or upon petition by ten percent (10%) of the voting members in good standing addressed to the Board. All such proposed amendments shall be presented by the Board with or without recommendation.

    3.   All amendments must be consistent with PMI’s Bylaws and the policies, procedures, rules, and directives established by the PMI Board of Directors, as well as with the PMINUC’s Charter with PMI.

    ARTICLE XIII – POLICY MANUAL

    1.   These bylaws may reference a PMINUC Policy Manual for policies not specifically referenced in this document and can be amended/modified by a majority of the Board of Directors.

    ARTICLE XIV - DISSOLUTION

    1.   In the event that the PMINUC or its governing officers failed to act according to these bylaws, its policies, or all PMI® policies, procedures, and rules outlined in the charter agreement, PMI® has a right to revoke the PMINUC Charter and require the chapter to seek dissolution.

    2.   In the event, the PMINUC failed to deliver value to its members as outlined in PMINUC’s business plan and without mitigated circumstance, the Chapter acknowledges that PMI® has a right to revoke the PMINUC Charter and require the chapter to seek dissolution.

    3.   In the event the PMINUC is considering dissolving, the PMINUC’s members of the Board of Directors must notify PMI® in writing and follow the Chapter dissolution procedure as defined in PMI’s policy.

    4.   Should the PMINUC dissolve for any reason, its assets shall be dispersed to an organization designated by the voting membership after the payment of just, reasonable and supported debts, consistent with applicable legal requirements.

    5.   Unless superseded by law, dissolution of the Chapter entity must be approved by a majority of the members voting on the motion to dissolve.

    ARTICLE XV - ADDENDUMS

     None at this time.